Archive for the ‘All Articles’ Category

The Single, Most Important Secret to Success

iStock_000010304538XSmallAbout 6 weeks ago, I had dinner at a pizza place near Boston with some fellow developers. We were generally discussing various aspects of business, things to do, things not to do, etc. One of the guys asked me a question that I feel like I get quite frequently:

“What’s the most important thing you need to do to be successful as a single founder?”

I immediately came up with three different things, but settled on explaining the importance of setting goals and having a plan for meeting those goals. We talked about how to go about setting goals for a few minutes and then went on to discuss other things.

This isn’t a new question to me, but I was uncomfortable with the answer. I seem to answer it differently every time I’m asked and not usually the same way twice. This past Friday, as I sat white-knuckled in a small turbo-prop plane that was being buffeted violently by winds over the mountains of West Virginia, it dawned on me why I had been uncomfortable with my answer.

I was wrong.

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The Builder and the Salesman

Job Well DoneI published a popular article named “The Single Founder Myth” a few years back. In this article, I contended that contrary to popular opinion, it was not impossible to go it alone with a software startup and be successful. To clarify up front, what I mean by “going it alone” is that you build up the company without handing over equity to someone else, be it either investors or other co-founders.

In this article, I gave several reasons why companies have multiple founders and countered the necessity of each for a single founder company. I came to a sudden realization the other day why most technology companies have two founders.

It’s because one of them is a builder, and the other is a salesman.

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Be Smart, Make a Ton of Money Doing Stupid Stuff

Several weeks ago, someone pointed me to an article on a blog I’d never read before. It was very profound it its simplicity. It was called Smart People should do Stupid Stuff. The basic concept of this blog post was that there are millions of dollars to be made doing things on the internet that anyone is capable of doing. I mean quite literally, anyone can do these things, regardless of how smart or how dumb you are. Here’s a very short excerpt, because I know you’re not going to go actually read the entire article. (more…)

Demote Your Product Manager, Release Better Software

trashmanagerWhen it comes to software, my second biggest pet peeve is software that doesn’t work. By that I mean software that blatantly doesn’t do things that it should fundamentally be able to do. For example, things like… I don’t know… like maybe changing the administrator password of the application to something other than “admin” without crashing the whole damned craplication until you reinstall it.

I don’t blame the developers. Sure, they write the code, but at the end of the day they’re not the ones who sign off on the release. I think it’s pretty rare that some junior developer says “We’re ready. Ship it!”, and only then will the product ship.
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The Day the MicroISV Movement Died

Rest In Peace #1

I remember the day very clearly, although it was not apparent to me at the time. It was the day that the Micro-ISV movement died.

A Brief History

For those of you who aren’t familiar with the history of the Micro-ISV, I’ll provide it for you here. Eric Sink is widely credited with the creation of the term “MicroISV”. As far back as May 8, 2003,  Eric was talking about what he referred to as “Small ISV’s“. The concept is rather simple in nature. An “ISV” is an independent software vendor, a phrase which is derived primarily from the Microsoft ecosystem and refers to software companies that are not Microsoft. As for the “Small” part, they’re small companies with anywhere from 3-100 employees. It’s a pretty simple definition, but definitive as well.

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How to Make Developer Certifications That Matter

Breakthrough! Jumping of happiness

Last week, I was asked by a potential business partner what I thought of certifications. I immediately clapped my hands like a giddy 3 year old at Christmas and screamed out “It depends, it depends!!!”. Ok, so maybe I didn’t really get giddy, clap my hands or scream, but in standard consultant fashion, I did say that it depends. Then I launched into a spiel about the customers we were specifically talking about who might or might not actually care about certifications and why. This made me think about certifications for developers.

Unfortunately, certifications for developers don’t mean much to other developers. If you have just one certification, people will probably look past it. But if you have a laundry list of developer certifications, other developers are going to start asking what it is that you really know. In general, I’ve found that the number of certifications a developer has is usually inversely proportional to their actual skill. Most people I talk to would agree. But why is this? There’s one simple answer.

The certification system for developers is fundamentally broken.

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Re-branding Products, Services and Companies

The past several weeks I’ve been giving a lot of thought to the work associated with and the consequences of re-branding something. In part, I’m talking about my Blog but also some of the products that I have developed and some of my services offerings through my consulting company. The process made me sit down, think about re-branding in general, and do some research. Here’s what I learned.

iStock_000009820211XSmall

Why Should You Re-brand?

There are a few different reasons to re-brand a product, offering, or company. The first is to shed a negative image. On May 11th, 1996 a DC-9 flown crashed in the Everglades killing 110 people. The airline that owned the plane was ValuJet. They were grounded by the government for three months following the incident. When they were given permission to begin flying again, they found it very difficult to attract customers because the public perception was that their low fares lead to shoddy maintenance and ultimately the crash. In 1997, ValuJet purchased a competitor that was one-third their size and re-branded the entire company to use the name of their newly acquired competitor. That company was AirTran.

The second reason for re-branding is to attract new customers. Sometimes even the name for a product doesn’t quite make sense. It’s unwieldy and doesn’t quite roll off the tongue. In early 2007, a company called SimulScribe was selling voicemail-to-text software and felt the company name was holding them back. They received a lot of their business from word of mouth referrals, but the name was difficult to spell and didn’t roll off the tongue.

They hired a re-branding consultant which ultimately didn’t work out. Eventually, the founder came up with the new name while on his own during a flight from LA to New York City. That name was PhoneTag. They had some challenges, but the new name seemed to work out really well. Their daily sign up rate is up 40% and the number of customer referrals has tripled. The only downside to the re-branding effort was not doing it sooner.

The third reason to re-brand is to focus your efforts, either because you didn’t have focus in the past, or because you’re trying to appeal to a sub-market. Many manufacturers re-brand their products to enter a lower end segment because they don’t want to dilute the value of their core brand or don’t want the new brand to be dragged down by the old one. For example Lexus is well known as a luxury car, but it is owned by Toyota. Dexxa is the name on low priced computer mice, but is manufactured by Logitech. There are a lot of other examples, but the key component here is making sure that the new brand doesn’t have a negative effect on the old brand or be influenced by the old brand.

Problems With Re-branding

Re-branding is a difficult thing to do correctly. It’s easy to change the name of something. It’s much harder to make it work to your advantage and in exactly the way that you intend. One of the difficulties with re-branding is striking a balance between attracting new customers, and alienating old ones. This applies whether you’re re-branding a product, a service or a blog. In a way, readers of your blog are customers. They have been attracted to your site for one or more articles that were written and subscribed for the same reasons. Re-branding can alienate some of them because you might not be focused on what originally attracted them, so some attrition is going to occur.

The same is true for products or services. A balance must be struck between going too far in the re-branding effort, and not far enough. How far you should go is dictated by your reasons for re-branding. If it is to shed a negative image, you will need to do a complete overhaul. If your intent is to attract new customers, then a mid-level change is required to strike a balance. And if you simply want to reinforce your brand with the existing customer base, then perhaps a fresh coat of paint will suffice.

No matter what, you need to have a plan moving forward. Without a plan, the re-branding process will not be as effective as it needs to be to make it work.

Re-branding The Single Founder BlogiStock_000001742051XSmall

So all of that re-branding mumbo-jumbo was a lead in to this. What follows are the efforts I’ve taken thus far, and will take in the future to re-brand my blog. I’ll post about some of my other re-branding efforts in the future, but one thing at a time.

Subscription Methods

In the past, I only offered RSS as a subscription method, but within the last month or so, I added the ability to subscribe via via email using Google Feedburner as the back end. It’s worked out well enough so far, and I’ve only had one person unsubscribe since I implemented it at the end of September. He or she might have switched to RSS, but I don’t know for sure. Other email subscribers have trickled in, but I suspect that people prefer to use RSS to manage their subscriptions instead of email. I’ve gathered a lot more RSS subscribers in the past 4 weeks than email subscribers. I’ve also started using and in only a week with absolutely zero marketing, I have a modest following of about 20 people already, none of whom I’ve ever met face to face.

The reality is that I have no good way of tracking whether I’m really getting the message out about being a single founder and running your own company from the comfort of your own home. I know others are making taking a similar journey and making it work, but I feel that the journey itself is just as important as the destination. I’d like to share that journey with as many people as possible and measuring subscribers is a much better indicator than unique website visitors.

Face Lift

Next, is obviously the face lift itself. I implemented a new theme, but the categories need to be changed up a bit because the new theme has them listed across the top of the menu bar and doesn’t display all of them. There’s a few cleanup items to do concerning the excerpts on the main page and adding a few descriptive pages to the site, but it looks a lot better than the previous SimpleX Wordpress theme I was using. I have a list of things that I’m working through right now.

New Domain Name

Perhaps the most significant change I’m making is to focus the content of the site more on how to build a business consisting of a recurring revenue stream as a single founder company, which some refer to as a solopreneur. About 2 years ago, I blogged about trying to land the singlefounder.com domain, only to find that someone else registered it a few days before I had. It had been on my radar to snag the domain name for months, but I waited because I was an idiot. Actually, I felt that I didn’t have the time to go about doing something significant with it so wasn’t willing to shell out a mere $10 for a domain when I wasn’t ready to use it. That’s prudent for some things, but not domain names.

Anyway, I contacted Scott Preston, who had purchased the site immediately after he registered it. He is a fellow blogger based in Ohio, has written a book on programming robots using Java, and seems like my kind of techie. Unfortunately, he wasn’t terribly interested in selling the domain as he had some of the same ideas I did about building it out into a place where people could leverage it as a resource for building single founder companies. Fast forward two years and he still hadn’t done anything with it. In fact, it didn’t point to a server at all. I considered making him another offer, but decided against it. I don’t know what he would have sold it me for or whether he would have sold it at all. In the end, Scott didn’t bother to renew the domain and I ended up buying the domain name as it expired without forking over loads of cash.

I’ll give the story behind how to buy expiring domain names in the next couple of weeks, but I think you’ll find the process interesting. I also managed to snag miketaber.com using the same method. If you don’t want to miss that story, subscribe now using either RSS or email. *hint* *hint*

More Frequent Blog Posts

For those of you who have been following me for the past few years, you’ll have noticed that since 2007, I’ve been rather absent. I’ve had a lot going on. I’ve added two children to my family, expanded my company, contracted my company, ridden an economic boom, suffered through the economic slowdown, opened an office, closed an office, and finished a Masters degree, among other things. It’s a lot to deal with, but I think I’ve learned how to manage it all moving forward. This past month, I’ve started writing a lot more and you can expect more of the same as time goes on. If you’ve lost faith since 2007 that I would shed some light on running a business as a single founder company, my apologies. I aim to right that wrong ASAP.

On that note, leaving comments or questions helps keep me going. If you want to help keep this blog going and appreciate the advice, distraction from reality, and general edutainment that it gives you, just post to the comments. It’s virtually no effort on your part, but does a great deal for my motivation to continue.

iStock_000009333422XSmallThis Time It Will Be Different

In any case, I intend to move forward with the singlefounder.com domain name to provide a real identity for my blog and to reflect my goals for the future. I’m still a tech geek at heart. I love writing software, I really like interfacing software and hardware; doing cool geeky things is fun, but doing fun stuff doesn’t provide the lifestyle that I want. At least not yet it hasn’t.

I’ve been self employed for more than 4 years now and I’m not quite where I want to be. I’ve come to realize that I know exactly why I’m not. It’s because I lost focus of my goals. I used to post my goals at the beginning of each year. I did it in 2006 and again in 2007. Somehow I got off track posting those goals in 2008 and 2009, but realistically I got off track long before then. You see, once the consulting business started to take off, I never reviewed the goals I had written to begin with. I just ran off into the weeds without looking at the map I laid out. Bad Single Founder, no donut! It’s time to change all that.

In a way, I feel like PC guy in the Mac commercials. “This time it will be different. Trust me.”

But this time it will be different and for one very important reason. My life has changed, and my new goals reflect that. Back in 2005 when I started my journey toward self employment, I had one goal in mind, which was to run my own company and not have to work for someone else. It’s been 4 years now and I’ve been largely successful with that. It hasn’t been quite as smooth as I would have liked, but it has worked out well enough so far. Now I have a new goal which simply builds on the previous one.

My Next Goal

To transition my situation from offering consulting services to offering software products.

Over the past several years, I’ve traveled a lot for work, averaging about 3 months of every year on the road. It was fun at first. I flew all over the US from Minneapolis to southern Texas. From Boston to Vegas. I even did work overseas, flying to Paris, Athens, San Juan and working with a client out of Australia. I’m married, but the money was great and the wife understood what I was doing. Then I had two kids.

It’s a lot harder to leave two kids at home when they’re so young, because they grow up so fast and I feel like I missed quite a few things; like rolling over for the first time, the first few steps, the first hand wave, the first high five, etc. I probably would have missed them anyway, regardless of how I was making ends meet. But at such a young age, they learn to do so much in a week that I felt like I missed a lot more than I should have due to my travels. Besides I really liked traveling at first. I loved it even. It’s very exciting to fly into a new city or country, explore it as much as you are able in the time that you have, and then go off to something new. It just doesn’t work for me anymore.

So my new focus is to run my business completely from home to spend more time with my family, while making what I hope will be a substantial living doing it. It’s going to take time to put all of the different pieces together, but this blog will serve as the place where I document the journey, my successes, my failures, and the tools I use to get there.

The nice part is that I have a much more substantial network of people to help me than I did several years ago. I have software and hardware infrastructures in place from my consulting company, and at this point, I understand what it takes to maintain a company and grow it.

I will post my concrete goals in a blog entry next week, so stay tuned for more detailed information. Just one other quick hint before I go. Subscribe to this blog. I promise that I’ll make it well worth your while as I describe in detail my successes and failures on this expanded journey.

How to Sell Enterprise Software

iStock_000005223179XSmallOne of the biggest differences between selling software to small businesses versus selling into the Enterprise space is the price. Most people think that it has to do with how well the software scales and it’s ability to do its job on an “Enterprise” level, whatever that it supposed to mean. Others will say it has to do with the feature sets and whether you bought the Micro-ISV edition or the Enterprise Edition. Simply not true.

The one and only difference is the total price on the bottom of the bill. And it is this total price that dictates whether or not you need sales reps to sell your software.

First, let me quantify roughly what I consider to be the different market segments. This is mostly based on my experience as a Symantec partner, so your definitions may vary but I want to give you an idea of what I’m talking about. In my world, up to 1,000 client computers is considered small to medium business(SMB), up to 5,000 is the Enterprise, and above that is Large Enterprise.

The Problem

At any given company, managers and directors have a certain level of purchasing authority. Below a certain dollar amount, they have free reign and can buy whatever they feel is appropriate and within their yearly budget without getting a signature from their manager for approval. So $50 isn’t a problem. Spending $50,000 isn’t quite as easy.

The problem of selling “Enterprise” software comes about because of the size of the company making the purchase. If I’m selling widgets for $50 each, I can sell just one to an Enterprise level company and they won’t even think twice. But what if they want one for every employee?

Suddenly the price tag for your widgets went from $50 to $50,000 for a 1,000 employee company, and to $250,000 for a 5,000 employee company. These companies make millions, or even billions but they’re not stupid. They put spending controls in place to ensure that people aren’t wasting money on frivolous things. It’s just common sense.

Unfortunately for the vendor, this prolongs the sales process from what might have been a few minutes on the vendors’ website, to one that takes several weeks or even months to complete. This is why sales reps are hired to sell into Enterprise accounts. The sales process needs to be managed from beginning to end.

What does the sales rep do?

Well, they buy dinner, they buy drinks. They make sure you get drunk and have a good time at whatever event they happened to convince you to come to. Eventually, you like them enough, or are drunk enough to blow thousands of dollars of money that isn’t yours and everyone is happy.

I’ve seen that happen, but most companies don’t really work that way. Mainly, it is the job of the sales rep to manage the sale and try to close the deal. That means determining if there’s an opportunity for a sale, and then driving that sale to its Natural End. Note that I don’t say to completion. The Natural End of a sale can be one of four things.

  1. You won the deal
  2. A competitor won the deal
  3. The sale got pushed into the future
  4. The sale died somewhere along the way

Winning the deal or losing it to the competition are self-explanatory. Sales get pushed to the future for a variety of reasons. Some are budget related, some are concerns over the product or vendor, etc. We’re going to focus on the last outcome,  which is that the sale died.

When a sale dies, it typically happens because you weren’t paying attention to something important. This tends to be the most painful outcome. If you are head to head with a competitor, at least you had a shot at it. When deals get pushed, you still have a shot, but you won’t receive a PO anytime soon.

The biggest problem with deals that die is that you wasted your time, money and effort chasing something that you never had a chance at winning. Everything you did was for something that wasn’t ever going to happen. Unfortunately, we’re all too human and think that because the customer is talking to us, we have a chance at winning.

Let me break you of that habit right now. Just because a customer is talking to you and likes you doesn’t mean they’re going to buy anything from you. In fact, it might be your best friend in the whole world on the other end of the phone who completely trusts you and it still might not happen.

Sales reps are typically compensated by the volume of sales they make, not the relationships they have with the customers they talk to. To be successful making sales at the Enterprise level, you need to spend  your time working on deals that have a good chance of landing, and avoid talking to customers who are either unwilling, or unable to make a purchase. So how do you tell the difference? Enter the sales methodology BANT.

BANT

BANT is an acronym which stands for Budget, Authority, Need, and Timeline. Without all four of these things, any deal you’re working on is going to die before you get a PO. This methodology technically is applicable to any sale, regardless of the price. But it becomes a lot more important at the Enterprise level where you are spending human resources chasing a small handful of customers. A sales rep can only talk to so many customers in a day, but a single website can “talk” to millions of customers all at the same time. So what do these terms mean and why are they important?

Budget – Make sure that whomever you’re talking to has a budget for whatever you’re selling or that they can get one. And remember that just because someone says they can get the money, doesn’t mean that they can. You can have all the ROI justifications you want in your back pocket, and if they don’t have the cash to spend, it’s just not going to happen. Spending $1 million now to save $10 million sounds great, but if they don’t have $1 million, it doesn’t matter.

Authority - Is the person you’re talking to the guy or gal who makes the final decision? Does he put his name on the PO? If not, you need to find out who does make the decision and talk to them instead. It’s ok to ask to talk to this other person. If you’re afraid of offending the person, then you’re in the wrong business. Always try to talk to the person in charge. You can convince every single one of his minions that what you’re selling will really help them out, but at the end of the day, they’re not the ones who have the authority to make the decision. Without speaking to him or her, you won’t know if there are other projects that take precedence.

Need - Is there a genuine need for what you’re selling? At the personal level, luxury items like chocolate and nice cars are not absolutely necessary. A Honda gets you to the same place as a Ferrari. It might be slower, but it gets the job done. Find out if what you’re selling is a necessity, or if they can get by with the way things are today.

Timeline - How long can things go on the way they are without addressing the issues that your product or service would address? If you sell RFID tags which help companies do inventory, ask how long they can do their inventory manually. If they can go forever, move on to the next lead. Remember that you can’t push a rope.

Summary

It’s important to make sure that the people you’re talking to have the ability to move forward and make a purchase. If they don’t have the ability to move forward, it doesn’t matter how badly they want what you have to offer. It’s a little unnatural to avoid calling people whom you’ve started to develop a relationship with, but it’s necessary if you want to make the best use of your time.

The fact of the matter is that this methodology applies whether you’re selling Enterprise software or dish detergent. Understanding the methodology behind the sales process is the key to being successful, no matter what it is that you’re actually selling or who you’re selling it to.

Do you have a favorite sales methodology that works for you? Leave a comment and let us know.

Sales reps are typically compensated by the volume of sales they make, not the “quality” of the customers they sell to.

A lesson in economics for the CFO of Microsoft

I happened across this little tidbit a few days ago and was a little surprised that someone as high up as the CFO of Microsoft might actually think this way.

Microsoft CFO Chris Liddle had this to say on a conference call after their Q3 earnings report.

Businesses’ reluctance to upgrade PCs, he said, has to fade eventually. “This can’t continue forever,” Liddell said. “Eventually those PCs wear out and have to be replaced. We hope and expect (the refresh cycle) to be next year.”

I realize that picking on Microsoft is like trying to hit the broad side of a barn with a rock, but this is just so easy I can’t help myself. Really Chris? Are you kidding me? I’m sure that as the CFO of Microsoft, you probably think that computers break every three years like magic. The warranty on the hardware expires and *POOF*, the computer dies and is thrown in the recycling bin, along with all the Microsoft software that was installed. Naturally, this happens in every company around the world, and naturally they all rush out and buy a brand new computer and brand new software for every employee as soon as the first one breaks.

The reality is that it just doesn’t work that way.

Skeptics who read my blog are going to point out that he said “eventually”. I’ll concede the point that “eventually” everything is going to wear out, but he “expects” that to be next year. Computers tend to be different than most other physical goods and if this recession has shown people anything, it’s that doing a full hardware refresh for the entire company every three years is no longer necessary. In fact, I would argue that it hasn’t really been necessary for the last three years. So what makes the next three any different?

The answer is absolutely nothing.

Companies across the world said loud and clear “We’re not going to upgrade our operating systems to that piece of garbage you call Vista.” And you know the kicker?

NOTHING BAD HAPPENED!

Amazing. Just absolutely amazing. People still bought new hardware though. So, lets talk about why.

Corporate Hardware Refreshes

Companies have a tendency to replace PC’s every 3 years because they want to, not necessarily because they need to. From around 1995 – 2007, companies were conditioned to buy new computers for every employee every 3 – 5 years because the hardware was so dramatically improved in the course of 3 years that they could see instant productivity gains. At the time, buying newer hardware was a relatively inexpensive way to get great productivity increases out of workers for relatively low cost. Moore’s law essentially held true and every 18 months, processing power would double. This loosely translated to doubling the speed of computers every 18 months.

Then the speed of silicon hit a brick wall and it wasn’t cost effective to get faster processors. But Moore’s Law persevered for a bit longer and on May 25, 2005 Intel released the Pentium D. With that release, multi-core processors started to take over the market. Instead of faster processors, you have more of them in a single chip. And the business world was content with the Pentium D, Core Duo, Core 2 Duo, Athlon MP, Athlon XP, and all the other multi-core processors that came out.

Suddenly,  it’s 2007 and Microsoft releases Vista and it bombs hard core. People still refresh their PC’s because they think they need to, but they choose not to upgrade to Vista, instead choosing a 5 year old operating system for their brand spanking new hardware. Now here’s the problem.

All these companies bought dual processor computers with beefed up hardware specs because that’s what it would have taken to run Vista. Compliments of Wikipedia, below are the minimum hardware requirements to run Vista.

Windows Vista system requirements[51]
Vista Capable Vista Premium Ready
Processor 800 MHz[60] 1 GHz
Memory 512 MB 1 GB
Graphics card DirectX 9.0 capable DirectX 9.0 capable and WDDM 1.0 driver support
Graphics memory 32 MB 128 MB
HDD capacity 20 GB 40 GB
HDD free space 15 GB
Other drives DVD-ROM

And here are the specs for Windows 7:

Minimum hardware requirements for Windows 7[94]
Architecture 32-bit 64-bit
Processor 1 GHz 32-bit processor 1 GHz 64-bit processor
Memory (RAM) 1 GB of RAM 2 GB of RAM
Graphics Card DirectX 9 graphics processor with WDDM driver model 1.0 (For Aero)
HDD free space 16 GB of available disk space 20 GB of available disk space
Optical drive DVD drive (only to install from DVD/CD Media)

You’ll notice that the hardware requirements to run Windows 7 are basically the same as they were for Vista.

No business in their right mind bought a computer in 2007 that had a 1GHz processor. Not even notebooks were that lame and netbooks didn’t exist yet. At a minimum, they were at least 2GHz and had dual-core processors because that’s what it took to sell computers in 2007. Computers today are not significantly better than what was available in 2007, as much as Intel, AMD, Dell, HP and all the other computer manufacturers would like to have you believe. All of this means that the hardware refresh rate can be extended for those PC’s bought in 2007 with virtually no ill effects.

Some pretty smart companies over the past few years figured out that if you can extend a hardware refresh from every 3 years to every 4 years, the company will achieve a substantial 25% yearly savings. If you extend it from 3 years to 5 years, it becomes a 40% yearly savings. That means that a company with 1,000 employees using computers with an average cost of $1,500 are going to spend $500,000 on hardware alone every year if they do a complete hardware refresh every 3 years. If they are able to extend it to four years, they’ll save $125,000 each year and extending the hardware refresh to 5 years, saves $200k every year.

When the guy in charge of the IT budget is being forced to do more with less each year, he’s going to quickly realize that buying new hardware for every drone in the company isn’t going to help him do his job. He’s going to find places to cut the budget which doesn’t involve the lost of his employees. The hardware refresh cycle is the perfect place because there’s very little downside and a huge upside.

Why Companies Refresh Hardware

There’s a short list of reasons why companies use a 3 year hardware refresh rate.

  1. They have money to burn
  2. They’ve always done it that way
  3. The hardware today is so much better than it was 3 years ago
  4. The warranty on the hardware has expired

That’s about it. Until a few years go, the first three were true. They’re not anymore. As for the fourth, it’s called a warranty. Most major computer vendors offer 3 year warranties on computers for their corporate customers. Depending on your vendor, you may be able to swing a 4 or even a 5 year warranty for just a fraction of the cost. Replacing parts is a heck of a lot cheaper than replacing entire computers, so they’ll save buckets of cash by extending the hardware refresh, whether they get extended warranties or not.

Back to Microsoft

The latest hardware refresh has obviously been delayed for quite some time and it is impacting both Microsoft and the major computer vendors. As the economy improves, we’re going to see a lot of companies that initially pushed out their hardware refresh commit to it and spend the money. Microsoft will probably still sell millions of copies of Windows 7 and Bill Lumbergh’s stock will go up 1/4 of a point.

Unfortunately, many of these companies are going to realize that the latest hardware refresh didn’t do them a bit of good beyond renewing their hardware warranties. The next hardware refresh will get pushed out even longer as companies realize that it just isn’t necessary. When that happens, Microsoft is going to be in real trouble, as are the PC manufacturers whose major revenue source is selling hardware.

Earlier this year, Dell bought Perot Systems in an effort to boost their lucrative services arm and compete better with HP and IBM. Smart move. I think they see this coming and realize that the virtualization trend isn’t the only thing working against them. Moore’s law has been undergone a transition such that it now applies to overall computing power, not just raw speed. Past a certain point, 99% of corporate employees just don’t need more computing power. It’s going to waste. So why should you upgrade those PC’s?

The smart answer is: You don’t.

Microsoft needs to start looking ahead beyond Windows because it’s not going to be a cash cow for much longer. The fact that people are still using an operating system that is bearing down on 7 years old is telling, especially when it’s in preference to a more recent release. It means that customers don’t see a compelling reason to upgrade. This is part of the reason that Apple is doing so well with the Mac.

Without a compelling reason to upgrade, customers aren’t buying new licenses or upgrading old ones and Microsoft isn’t making nearly as much money. Microsoft uses the money they make from Windows to fund other business lines, so if the margin on Windows starts to falter 5 years out, they’re going to have to make some hard choices. It makes me wonder if I’ll even care in five years. Will you? Let me know your thoughts by commenting below.

Outsourcing for Entrepreneurs

If you’re an entrepreneur, you should try to outsource as much as you can possibly get away with.

In the tech industry, ‘outsourcing’ is a dirty word. Outsourcing. The very word invokes thoughts of high technology jobs being sent overseas from the US to be fulfilled by people in India or China. This is seen to be unfortunate for tech workers in the US. It’s a widely accepted misconception that if you don’t speak English well, then you’re somehow less intelligent. If you don’t speak English at all, you’re somehow better off than if you spoke it poorly. No English means you never learned and it’s not your fault. Poor English translates to idiocy. This is obviously wrong, but I digress.

What many people don’t realize is that outsourcing is an entrepreneur’s best friend. Now, before you track me down and smash my car headlights with a baseball bat, let me explain what I mean.

Most businesses outsource various functions and it’s widely accepted as standard practice. Don’t believe me? Go look up the definition of “outsource“. I’ll wait.

Done yet? I didn’t think so. Seriously. Go read the definition, it’ll take you 10 seconds and prove the point I’m about to make.

Basically, the definition of outsource is to subcontract work, to contract work out, or to obtain goods or services from an outside supplier or source. While in the paragraph above, I mentioned outsourcing from the US to China, that’s not in the official definition at all. The idea of outsourcing to China or India are connotations of the word that we have become accustomed to. To help out the every day entrepreneur, I’ve put together a list of five things you should always outsource which illustrates the areas for outsourcing that you can clearly benefit from as an entrepreneur.

1) Payroll – You can do your own payroll, but it takes time and effort. You can also be on the hook for any mistakes that you make. Is it worth it to do it yourself? In my experience, it isn’t. Payroll services from either ADP or Paychex will only cost you around $25 per pay period. If you assume it would take you an hour to do the work, then $25/hour isn’t a bad price. If it would take you 2 hours, then this is an absolute bargain. Unfortunately, as companies expand beyond one employee, the cost increases for each employee and it can add up quickly. Most companies still outsource this function, if for no other reason than to shift liability and to get the benefits of direct deposit.

2) Tax preparation & Accounting – I still do my own accounting, mainly because I feel like I need to have a solid handle on my business finances. On the other hand, I haven’t done my own taxes in ten years. I remember the first year I owned a business and tried to do my taxes on my own. Ten hours later, I wasn’t even half way done. I cut my losses and paid H&R Block to do them from scratch. It took them two hours and about $350.

3) Health/Dental care – I’m not going to bother buttering you up with this one. I know some doctors self diagnose and all, but I’m hardly a qualified physician, and even if I was, I can’t write myself a prescription for Vicodin, as nice as that might be sometimes.

4) Website/Email hosting – Website and email hosting is one of those situations where if you know enough about running your own server to be dangerous, you can easily make the wrong choice. There are a lot of things you need to think about if you’re going to host your own website and mail servers. I’m not referring to colocation or dedicated hosting. I’m referring to running a server out of your basement/office that is publicly accessible and hosts critical business services. There are so many things that you need to worry about. Sure, it’s cheap enough to take an old computer that’s lying around and slap a Linux distro on it, but what about a static IP address? It costs a lot more for that. How about UPS backup systems? Tack on a few hundred for a good one. And what happens when the power goes out for two full days? Your measly UPS isn’t going to cut it. I actually considered doing this for a while to save myself an extra $50/month and eventually decided against it. When your business depends on things like this, it needs to be reliable. There are plenty of low-cost alternatives out there.

5) Legal services - This is basically the same as health/dental care. You’re just not qualified to do it. If you know what to look for, you can certainly cut down on the amount of work that your attorney has to do by pointing out your concerns, but don’t think that you can completely replace him. There are nuances to the law that you’re just not familiar with.

There are certainly many other things that companies outsource, but this list clearly illustrates a number of areas where most companies outsource services and don’t think twice about it and you should too. These forms of outsourcing are perfectly acceptable because for most companies, it is not the core business to provide health or dental care for anyone, let alone company employees. The same goes for payroll services or utilities. Last I checked, I wasn’t aware of any company that had a giant hamster wheel in the back of the factory where workers could run to turn a generator so the lights would stay on in the warehouse. For the record, if the “employee hamster wheel” ends up in a Dilbert cartoon, I want the credit.

There are two fundamental reasons why a company chooses to outsource a particular task or job.

1) It is not your core competency.
2) It is not cost effective to perform the task in-house.

Obviously, if you don’t know how to do something, then you should outsource it. But number two is a lot trickier. Most entrepreneurs know how to do a great many things. That’s why they’re entrepreneurs. The trick is being able to differentiate between what you need to do yourself, and what you could do but makes more sense to outsource from the standpoint of either time or money. I’ve been giving a lot of thought to what time really means to an entrepreneur. Time is far more valuable than money. Once spent, you can’t get it back. I read that somewhere once, so I won’t be taking credit for it. But it’s so very true. If you know where that came from, please leave a comment and I’ll give credit where credit is due.

The bottom line is that if you have the ability to outsource a job or task, you should seriously consider it if doing so is going to save you time or money. What are your thoughts?

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